How to write the invitation letter for Customer’s visiting
Dear Mr and Mrs Reeves:
We’re writing this invitation letter to inform you that we would like to invite you both over to our place on the date of October 18 at 2 pm. It’s our aim to strengthen more our company-customer relationship with you. Since we know that you both are doing good in your field, we would like you to witness how far we have come along.
We hope that we’re able to see each other at two o’clock in our office to discuss the betterment of both companies.
Mr Kadner Albertson
Head of Sales Department
Dear Ms Wang,
I am writing this letter to invite you to visit our company on
(Date of the event).
At that time our staff will show you the most advanced facilities and introduce to you our products. We are looking forward to your visit.
(company) is one of the leading companies in the industry regarding
(industry). And we are glad to open our business doors for you and invite you to visit. I am sure it will be a pleasure for you to do so.
Thanking you in advance for your kind consideration,
Dear (Customer’s name)
I am writing to inform you that we would be delighted if you could visit our company and attend the (type of event, such as congress or exhibition). It will be held on (schedule date and time in YYYY/MM/DD) at (venue location, e.g., Shenzhen Convention & Exhibition Center (SZCEC)).
We are confident that you will find this event an excellent opportunity to build lasting business relationships with our company. Your valued support and participation are highly appreciated.
If necessary, please contact me at (contact information) for further details.
(name of the company)
Dear [customer’s name],
I’m pleased to invite you and your colleagues to visit our company.
We will arrange your arrival time and pick you up at the airport or station. If necessary, we can take you to a hotel for an overnight stay. Our technician will meet with you at your convenience during the visit and guide you through our factory.
Please let me know of your availability, and we will plan the visit. We appreciate your early reply, and we will do our best to be of service.
Dear Mr. / Mrs Smith,
Please find my invitation for your visiting our factory at _________ on _______. We will be glad to meet with you and show you around if you can come and visit us, and we expect that we’ll have a chance to discuss our business proposal afterwards. Also, note that we won’t be able to offer you any great amount of free samples at this time because of the local custom.
Please don’t hesitate to contact me if you need any help preparing for your trip to our country. We are looking forward to seeing you here.
I am pleased to inform you that we will be having a customer event on November 5, 2014, from 11:00, am to 3:00 pm at our store. Our company has worked with multiple customers, and we’d like ____(Customer)___to join us for this occasion as well.
We would love to see your participation. Please let me know if you’d like to join us.
You can RSVP by emailing at
Please note that this event is for our customers only. We would appreciate it if you could not tell anyone else about the event. We hoped to see you on November 5, 2014!
Thank you for offering your warmest welcome to come and visit us at ____________ company. I am writing this invitation letter on behalf of the entire staff of our company. We are pleased that you will be able to enjoy a pleasant time with us during your stay in China and deepen our cooperation relationship.
On your arrival, our staff will meet you at ___________ Airport and crown the day with a sightseeing tour in Beijing. It is also possible that we could visit some other places at your own arrangement and convenience.
Please find attached the itinerary of the program for your reference. This program will enable you to have a comprehensive understanding of our company and China’s situation.
Moreover, I will be at your disposal for any further arrangements you require during your stay here. I am looking forward to meeting with you in person soon.
Dear Mr./Ms. …,
We are pleased to inform you that our company is hosting a customer event on _________ (Date), to thank our valued customers for their loyal support. We invite you and the accompanying person(s) with _____ (accompanying person).
Please let us know if this date works for you. If your schedule is too tight, we can select another date that suits you better.
Looking forward to seeing you there!
Dear Mr/Mrs XXX,
Please find attached herewith the invitation letter for your visit to our company. You and a few of your friends are warmly welcome to visit our exhibition on behalf of (name of the event), which is going to be held on (Date) at (place). Our sales representative will be there from 9:00 am till 4:00 pm to give you the full explanation about our new products.
My colleagues and I look forward to seeing you (or meeting you) at (place).
I’m happy to know that your company will have a business trip to our country from May 1 to May 10. I would like to invite you and the staff in your company for exploration in my printing factory on May 5, at 9:00 am. Here is some information about the time and place of the tour.
If you have any questions or advice, please let me know in advance by fax or email.
Best regards, / Yours sincerely,
Together We can Make Your Business Great Again